Nobody goes looking for a bookkeeper on a good week.
Something happened. The CPA called. The bank asked for statements. Somebody quit. A job lost money and you can’t work out why.
Whichever one it was — you’re in the right place. Clear monthly books and job-profit reports for Arizona trade contractors.
Straight answers. Fixed scope. No long-term contract.
- Job profitability
- Service vs. install margins
- Clean books for your CPA
Phoenix-based, serving contractors across Arizona. Trades only.
One person owns your account, and you get a direct line to them.
Set up for contracting work, not general business.
Accounting software arrives configured for a business that sells one thing. A contracting company isn’t one — so three things have to be set up deliberately, and they’re the first things we do.
Service and installs on separate lines.
A service call and a full changeout carry different margins. Unless the books are built to keep them apart, both land in one revenue line and average into a number that describes neither.
Your field software and QuickBooks in agreement.
ServiceTitan and Housecall Pro feed your accounting software through a connection that has to be configured, and configured correctly. Systems integration is where we came from, so that connection is something we go into and fix rather than work around.
Job costing you can act on.
Labor, materials, and equipment coded to the job — so at the end of the month you can see what each one actually made.
That’s why “revenue’s up” and “I’m not sure I’m making money” can both be true at the same time.
You don’t have to clean up before you call.
People put this off because they think they should get the books presentable first. That’s backwards — it’s how a three-month problem quietly becomes a two-year one.
Don’t straighten anything up. Send it exactly as it is.
How each month works.
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Your data comes to us.
Bank, card, and field software activity arrives automatically.
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Questions arrive in one batch.
Questions arrive in one organised batch — not as a trickle of messages during your workday.
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Reports land before the month is half over.
Profit and loss with service and installs on separate lines, balance sheet, job costing, and a short note on what changed and what’s worth a look.
Straight pricing.
Three stages. You can stop after any of them.
Start with a free 15-minute call. No pitch and no numbers — you tell us about the business, and we’ll tell you straight if it isn’t a fit.
Step 1 — Books Check-Up
$350About a week. Credited toward cleanup.
View-only access — we can look, but we can’t change anything. You get a written document:
- How far behind things actually are
- What hasn’t been matched against your bank statements, and how far back
- Whether your field software is posting correctly, and where money’s getting stuck if it isn’t
- A written proposal — fixed prices for the cleanup and the monthly, based on what we actually found
It’s yours to keep either way.
Step 2 — Catch-Up and Cleanup
$2,500–$6,000Two to four weeks.
Fixed price, quoted after the Books Check-Up. You’ll know the full cost before we start, and it does not move partway through.
You end up with books that agree with your bank, categories built for a contracting company, and a clean starting line to build on.
Step 3 — Monthly
$600–$2,500+Depending on size. Month to month, no contract, no cancellation fee.
Books closed in the first half of each month, with job costing and a short note on what changed.
Payroll can be prepared through your existing supported system, such as Gusto or QuickBooks Payroll. You approve employee time and the final pay run; we handle the steps in between. Payroll-software fees are separate.
What that looks like in practice:
- 5 trucks, two bank accounts, payroll recorded from your provider’s reports — around $800
- 12 trucks, about 20–25 employees, four accounts, biweekly payroll prepared from approved time, heavier install volume — around $2,000–$2,500
Your number comes in a written proposal after the Check-Up — built on your actual volume and accounts, not guessed at over the phone. The ranges above are here so you know the neighbourhood before you spend anything.
Your QuickBooks file is yours, in your name. If you leave, you take everything and we’ll hand it over cleanly.
Boring on purpose.
We do the same things in the same order for every client, every month. That’s deliberate — it’s why nothing falls through when a month gets busy or somebody’s out.
And someone actually looks at it.
Getting the numbers right is the easy part. Telling you what they mean is the job.
So before anything goes out, one of us reads through it. If a vendor charge doubled, or a job came in well under the others, or the month just doesn’t look like the last three — you’ll hear about it then, while you can still do something about it.
There are four of us, all based in Arizona. One person owns your account and knows your business, with the rest of the team behind them. You won’t get passed around or have to explain yourself twice.
Already have an office manager or bookkeeper? We’ll work alongside them.
Founded by [NAME] in Arizona. Before R-Book Keeping, [NAME] worked in IT and systems integration.
Straight answers
Do you do my taxes?
No, and that’s on purpose. We don’t prepare returns — we make sure the books are right and hand your CPA a clean year-end package. If you don’t have one, we can point you toward a few.
Do you need access to my bank accounts?
View-only for the Check-Up — we can read, not move anything. Ongoing, we set up whatever level you’re comfortable with.
We never move money or release payments. Any payment or payroll submission requires your final approval.
Can you run payroll?
We can prepare payroll through your existing supported provider using approved employee time. We review the pay run and send it to you for final approval — you remain the person who releases the money. Your payroll provider handles direct deposits and tax filings.
Do I have to switch software?
No. Stay on ServiceTitan or Housecall Pro, and stay on QuickBooks.